15 Happy Administrative Professionals Day Message Examples to Show Your Appreciation

Whether you're recognizing your administrative professionals through a handwritten note, an email, or a digital message, a few well-chosen words can go a long way in making them feel seen, valued and empowered.

Research shows that 80% of employees would work harder if they were recognized more often. And 82% say recognition plays a key role in their overall happiness at work. Recognition is powerful — especially for administrative professionals whose behind-the-scenes work often keeps everything running smoothly.

In this blog post, we share best practices for writing a thoughtful happy Administrative Professionals Day message, along with 15 message examples to help you celebrate the administrators who keep everything running smoothly.

Why You Should Celebrate Administrative Professionals Day

Administrative Professionals Day is celebrated on Wednesday, April 23, 2025, and it’s the perfect opportunity to recognize the individuals who keep your workplace running like a well-oiled machine.

Administrative professionals are often the behind-the-scenes problem-solvers, organizers and communicators who make everyone else’s job a little easier. From managing schedules and coordinating meetings to keeping projects (and people) on track, their contributions are essential to team success.

Taking a moment to recognize their contributions on Administrative Professionals Day can go a long way. It boosts morale, shows your appreciation and reminds them how much they’re truly valued.

How Do You Write a Good Administrative Professionals Day Message?

So now that you know why it’s important to recognize your administrative professionals, let’s talk about how to do it.

The truth is, a thoughtful message doesn’t need to be long or complicated to be meaningful. In fact, the best messages are often the simplest. They come from a genuine place and make the recipient feel seen and appreciated for who they are and what they bring to the team.

If you're staring at a blank screen wondering where to start, here are a few tips to guide you:

• Personalize It: Start by addressing the person by name. It may seem small, but it shows you're acknowledging them specifically, not just sending a mass thank-you. Personal touches matter.
• Be Sincere: Speak from the heart. Let your appreciation reflect the real impact they’ve had on you, your team, or the organization as a whole. Whether it’s their organization skills, reliability, or ability to keep everyone calm and focused, say it plainly and with gratitude.
• Keep It Short and Sweet: Your message doesn’t need to be lengthy to be meaningful. In fact, a brief note — 2 to 5 sentences — is often more impactful and more likely to be remembered.
• Connect It to Your Values: Think about how their contributions support your company’s mission or team culture. Framing your appreciation within those values makes the message feel more intentional and aligned with a bigger purpose.

In the end, it’s not about finding the perfect words; it’s about letting them know you see them, you appreciate them and their work makes a difference. That alone can go a long way.

15 Happy Administrative Professionals Day Message Ideas

1. “Thank you for always being one step ahead. Your professionalism, efficiency and patience are appreciated more than words can say. Happy Administrative Professionals Day!”
2. “To our incredible admin team — thank you for being the calm in the storm, the organizers of the unorganizable and the ones we rely on daily. We’d be lost without you!”
3. “Wishing you a very happy Administrative Professionals Day! Your contributions make a bigger difference than you may realize. From the little things to the big projects, we couldn't do it without you.”
4. “Happy Administrative Professionals Day! Your attention to detail, organizational skills and positive attitude are the glue that holds our team together. We’re so grateful for everything you do — thank you!”
5. “Thank you for being the go-to person who always has the answers, the calendar invites and the can-do spirit. You make a difference every day.”
6. “Your ability to juggle a million things while staying cool, calm and collected is nothing short of superhuman. We appreciate you more than you know.”
7. “Today, we celebrate the one who answers 50 questions before lunch, juggles calendars like a circus act and still manages to make everything feel effortless. You’re amazing! Happy Administrative Professionals Day.”
8. "Happy Administrative Professionals Day! Thank you for being a dependable and trusted partner in our day-to-day work. Your support helps our team perform at its best."
9. “Thank you for the vital role you play in keeping our operations running smoothly. Your professionalism, attention to detail and dedication are deeply appreciated.”
10. “Your organizational skills, initiative and professionalism help make our workplace better every day. Thank you for everything you do. Happy Administrative Professionals Day!”
11. “[Name], we see you — and we’re grateful for you. From managing the chaos to keeping things moving behind the scenes, your impact is felt every single day. Wishing you a fantastic Administrative Professionals Day!”
12. “You make complex tasks look effortless and bring order to the busiest of days. Thank you for your consistency, calm and commitment. We’re lucky to have you on the team.”
13. “Happy Administrative Professionals Day! Your ability to anticipate needs, solve problems quickly and support the team with grace is truly remarkable. Thank you for everything you bring to our workplace.”
14. “Your reliability, thoughtfulness and incredible multitasking skills don’t go unnoticed. Thank you for being such an important part of our team. Happy Administrative Professionals Day!”
15. “Happy Administrative Professionals Day! Your steady support, sharp instincts and ability to keep everything (and everyone) on track make all the difference. Thank you for everything you do.”

CEO Message Example for Administrative Professionals Day

A well-crafted note from the top reinforces that administrators behind-the-scenes contributions are essential to the organization’s success and culture. Whether delivered in an email, company-wide post, or video message, a CEO’s words can carry real weight. Here is an example:

“Dear Team,

Today, I want to express my deepest appreciation to our administrative professionals across the company. Your dedication, agility and attention to detail are the foundation of our success. Your work often happens quietly behind the scenes, but its impact is profound. You are truly invaluable to our organization, and I’m grateful for everything you do.”

Pro tip: To make this even more impactful, pair the message with a short video from the CEO or executive team. A face-to-face thank-you (even virtually) creates a more personal connection.

Manager Message Example for Administrative Professionals Day

Recognition from a direct manager is often the most meaningful kind of recognition employees receive. In fact, research from Gallup shows that managers influence up to 70% of the variance in their team’s engagement levels.

Administrative professionals typically support multiple people and functions, but their partnership with managers is especially close. Use this message as an opportunity to acknowledge the essential work your admin team does to keep projects on track, support the team’s needs and help everyone succeed.

“Team,

Today, we celebrate you! The people who keep us on track, on time and on point — our administrative professionals. Your hard work behind the scenes keeps everything moving forward, and your support is critical to all of our success. I’m incredibly proud of what we’ve accomplished together and grateful for your continued dedication and hard work. Keep up the great work!”

Other Resources for Administrative Professionals Day

• Get Ready to Celebrate with Our Administrative Professionals Day Toolkit
• Create a Personalized Recognition Experience for Your Admins
• Top 50 Gift Ideas for Employees Under $25, $50, $75 and Beyond
• 12 Employee Appreciation Letter Samples to Boost Morale

Wrapping It Up

Sending a message for Administrative Professionals Day is a small gesture that can deliver big impact. For the people who keep everything running behind the scenes — your admins — it can mean the world. Don’t miss the chance to show your appreciation.

And if you’re looking to really level up your appreciation, pair your message with a meaningful reward through a digital recognition program like Inspirus Celebrates. Celebrate your admins with a gift of choice from 2,500+ trusted brands and personalized message — they’ve certainly earned it! Learn more here.